Who We Are: What are the requirements?

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Mississippi Arts Commission funded site

Statement of Purpose

MAC has a strong commitment to developing and implementing a documented process of improving education in and through the arts. The Whole Schools Initiative embodies that commitment. Based upon available funds, MAC offers grants to schools that wish to participate in the WSI. Regardless of funding source the following essential requirements apply to all WSI sites:

General Requirements

  • Prior participation in the Arts in the Classroom program
  • Submission of a statement of intent to apply
  • An invitation to apply from MAC/WSI
  • Submission of a grant application

Requirements for a funded application

  • A year of guided orientation and site-specific planning
  • Participation in the annual Whole Schools Institute
  • Participation in annual Fall and Spring Retreats
  • Designation of a WSI Project Manager
  • Creation of a WSI Advisory Committee
  • Interaction with a WSI Field Advisor
  • Utilization of a WSI Strategic Planning Consultant
  • Involvement of MAC approved visiting artists/consultants for classroom demonstrations
  • Involvement of MAC approved visiting artists/consultants for teacher training
  • Involvement in special professional development opportunities funded directly through MAC
  • Planning/release time for curriculum planning
  • Purchase of supplies/materials
  • Participation in state-level evaluation
  • Commitment to sustain the work over a minimum of three years

Initial Funding — WSI Year One

  • Following the invitation to apply, a WSI grant application is submitted by March 1
  • A grant review panel evaluates applications and recommends funding
  • Following board approval, MAC awards grants (prior to the summer institute and the opening of school, July)

Continued Funding — Implementation Years

  • Whole Schools apply for continued funding annually (March 31 re-application deadline)
  • Grant review panel evaluates grant applications and recommends funding/non-funding to MAC’s Board of Directors (April)
  • Following board approval, the MAC awards grants (prior to the summer institute and the opening of school, July)

Grant Amounts and Requirements

  • The following funding goals have been set by MAC. Actual amount of grants may vary depending upon availability of funds.
  • Planning grant for initial year — $10,000
  • Implementation grant for maximum of five years — $3,000 to $15,000

MAC Rights

The Whole Schools Initiative title, publications, and processes are the property of MAC and as such may not be replicated by any other agency or institution without the written consent of the MAC.
Approved: Mississippi Arts Commission Board May 23, 2002

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Board policy expenditures

Statement of Purpose

The Mississippi Arts Commission is committed to ensuring that grant funds awarded through the Whole Schools Initiative be expended in ways that:

  1. research has proven most significantly impacts teaching and learning and
  2. leverage and utilize other funding in order to create a system that will flourish without MAC funding.

Based upon these concerns the following guidelines are to be used in the expenditure of WSI grant funds.

Approved Expenditures

The Commission funds activities that promote a sequential, comprehensive arts education and that support artistic excellence. The following are approved expenditures:

  • Workshops and artist residencies
  • Planning and development of an arts integrated curriculum with a consultant
  • Professional development
  • Performances, readings, and exhibitions
  • Stipends to teachers for arts education training or model school visits
  • Part-time arts teacher and project director positions
  • Demonstration art-infused and arts lessons
  • Art supplies and music software

Unapproved Expenditures

Grant funds may not be used for the following expenditures:

  • Purchase or long-term rentals of equipment, property, or collections, such as a kiln, computers or keyboards
  • Food or beverages for hospitality or entertainment functions
  • Projects primarily planned for fundraising purposes,
  • Tuition for academic study
  • Out-of-state tours or travel to competitions, such as band or Scholastic Art Awards
  • Capital improvements, facility construction or structure renovation

Matching Funds

All Whole Schools Initiative grants must be matched dollar-for dollar with cash that the applicants puts toward the program. Some of the non-fundable items listed as unapproved expenditures may be purchased with the grantees matching funds as a part of the cash match requirement. Sources for the matching funds typically fall into one of the following categories:

  • Applicant cash from the school’s budget
  • Corporate/business contributions
  • PTA/PTO or other private contributions
  • Government contributions from municipal, county, regional, or federal sources
  • Revenues earned through fund-raising

Grantees may not match MAC funding with other state funds, such as the Mississippi Department of Human Services.

In-Kind Contributions

It is important to document contributions such as materials and services that are provided to a project at not cash cost from sources other than the applicants, however, in-kind contributions may not count toward the cash match of the project.

General Guidelines

The Mississippi Arts Commission is legally responsible for decisions and procedures regarding expenditure of WSI funds obtained through MAC grants. Guidelines dictated by the United States government, the state of Mississippi, and other granting entities are to be followed and documented. All expenditures of WSI monies at the local school level are to follow the policies and procedures of the local school district and the Mississippi Arts Commission.

While the Mississippi Arts Commission is not legally responsible for expenditure of funds gained by local schools through external funding, schools are encouraged to guard the integrity of WSI by having all expenditures reflect the intent of the initiative. Failure to do so may result in termination of the relationship between the Mississippi Arts Commission and the school.

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External Funding

Statement of Purpose

MAC supports the efforts of Mississippi schools to become involved in the WSI through external funding. MAC has a strong commitment to education in and through the arts and wishes to encourage this work in as many ways as possible. MAC has an equally strong commitment to maintaining the integrity of WSI as we strive to develop and implement a documented process of improving education in and through the arts. With both of these commitments in mind MAC has established the following policies and procedures regarding its relationship with schools seeking support in implementing WSI with funding other than MAC grants. Regardless of funding source the following essential requirements apply to all WSI sites:

Eligibility Requirements

Schools must be a Mississippi public school or school district or a school that has been incorporated in Mississippi as a non-profit organization with tax-exempt status under section 501 © (3) of the Internal Revenue Service code. Only schools that plan to include and benefit every student in that school through arts instruction and arts integration are eligible.

General Requirements

  • Submission of a request for a letter of support to MAC.
  • MAC review of the request for a letter of support and written notification of MAC’s decision.
  • Submission of a grant application that reflects the format required by the intended funding source and also contains the basic components required by MAC grant guidelines.

Contractual Requirements

Schools using the Whole Schools Initiative as a basis for seeking external funding of the proposed work must contract with MAC to provide the following services:

MAC Trained Field Advisor: $3,000.00
Strategic Planning Consultant: $1,500.00
MAC Technical Assistance: $7,500.00
Evaluation: $3,000.00
TOTAL: $*15,000.00*

Regardless of funding source, the school plan must include the following components:

  • Naming of a Project Director
  • Creation of an Advisory Team
  • Visit to a Model School
  • Utilization of Visiting Artists/Consultants for Classroom Demonstrations
  • Utilization of Visiting Artists/Consultants for Teacher Training
  • Release Time for Teachers’ Curriculum Planning
  • Purchase of Arts Supplies/Materials
  • Team Participation in WSI Fall Retreat
  • Team Participation in WSI Spring Retreat
  • Team Participation in WSI Summer Institute

Grant Process and Timelines

Due to the varied funding cycles for potential grants, MAC will work with schools to develop a realistic implementation timeline.

Mississippi Arts Commission Rights

MAC reserves the right to withdraw from a relationship with any school that fails to demonstrate a sincere effort to fulfill the requirements agreed upon for participation in the Initiative.

The Whole Schools Initiative title, publications, and processes are the property of MAC and as such may not be replicated by any other agency or institution without the written consent of MAC.

Approved: Mississippi Arts Commission Board May 23, 2002

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Out-of-state Schools Participating in Mississippi Arts Commission Whole Schools Initiative

Statement of Purpose

The Mississippi Arts Commission (MAC) is a state agency whose mission is service to the state of Mississippi. This fact, plus geographic and capacity concerns, makes dissemination of the Whole Schools Initiative outside the state of Mississippi complicated. The commission does, however, have a strong commitment to education in and through the arts and wishes to encourage this work in as many ways as possible. MAC has an equally strong commitment to maintaining the integrity of WSI as we strive to develop and implement a documented process of improving education in and through the arts. With both of these commitments in mind MAC has established the following policies and procedures regarding its relationship with schools outside of Mississippi seeking to implement WSI with funding other than MAC grants.

Regardless of funding source the following essential requirements apply to all WSI sites:

Eligibility Requirements

  • Schools must be a public school or school district or a school that has been incorporated as a non-profit organization with tax-exempt status under section 501 © (3) of the Internal Revenue Service code.
  • Only schools that plan to include and benefit every student in that school through arts instruction and arts integration are eligible.
  • Schools outside of the state of Mississippi are not eligible for Mississippi Arts Commission grants, but may implement WSI through other funding sources.

General Requirements

  • Submission of a letter of intent to the Mississippi Arts Commission
  • Submission of a grant application that reflects the format required by the intended funding source and also contains the basic components required by MAC grant guidelines
  • An initial year of orientation and planning
  • Participation in the annual Whole Schools Institute
  • Participation in annual Fall and Spring Retreats
  • Designation of a WSI Project Manager
  • Creation of a WSI Advisory Committee
  • Interaction with a WSI Field Advisor
  • Utilization of a WSI Strategic Planning Consultant
  • Visit to model school
  • Involvement of MAC approved visiting artists/consultants for classroom demonstrations
  • Involvement of MAC approved visiting artists/consultants for teacher training
  • Involvement in special professional development opportunities funded directly through the Mississippi Arts Commission.
  • Planning/release time for curriculum planning
  • Purchase of supplies/materials
  • Participation in Mississippi Arts Commission evaluation
  • Commitment to sustain the work over a minimum of three years

Contractual Agreement

  • The Mississippi Arts Commission requires a contractual agreement that includes $15,000 annually to provide the following services to Whole Schools sites outside of Mississippi.
  • Orientation materials and one-day presentation for staff (Travel & expenses paid by school)
  • A WSI Strategic Planning Consultant for one day (Travel & expenses paid by school)
  • Two-day training session with principal, project director and field advisor (Session will be at Mississippi Arts Commission office in Jackson, Mississippi. Travel & expenses paid by school.)
  • Technical assistance via telephone or e-mail
  • Information/assistance with grant writing
  • Annual Fall Retreat
  • Annual Spring Retreat
  • Annual Whole Schools Institute
  • Guided Tour of a Model School (Travel & expenses paid by school)

Grant Process and Timelines

Due to the varied funding cycles for potential grants, MAC will work with schools to develop a realistic implementation timeline.

Mississippi Arts Commission Rights

The Mississippi Arts Commission reserves the right to withdraw from a relationship with any school that fails to demonstrate a sincere effort to fulfill the requirements agreed upon for participation in the Whole Schools Initiative.

The Whole Schools Initiative title, publications, and processes are the property of the Mississippi Arts Commission and as such may not be replicated by any other agency or institution without the written consent of the Mississippi Arts Commission.

Approved by the Mississippi Arts Commission: March 8, 2002

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